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AI Voice Receptionist · Aesthetic Practices

Your front desk,
reimagined
with AI.

Claros answers every call, books appointments, and qualifies leads — 24/7, in English and Spanish. No missed calls. No lost revenue.

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APPT BOOKED ✓ Confirmed
LEAD QUALITY HOT 🔥
RESPONSE TIME < 0.8s
Live Demo — Call Now

Hear Sofia answer
in real time.

Call our demo line and experience an AI receptionist built for aesthetic practices. English & Spanish. Judge for yourself.

📞 (786) 386-0725
Free call · No signup required · Available 24/7
42%
Of calls go unanswered at aesthetic practices
$2K+
Average revenue lost per missed consultation
24/7
Sofia answers — even on weekends and after-hours
0.8s
Average response time — faster than any human receptionist
Built for the aesthetic industry
🏥
Plastic Surgery
💉
Med Spas
🦷
Cosmetic Dentistry
✨
Dermatology
"We were losing 30% of after-hours calls. Now every single one gets answered and qualified."
— Practice Manager, Doral FL (Pilot Program)
The Problem We Solve

Your practice loses revenue
every time a call goes unanswered.

01 / AVAILABILITY
📵
Your front desk can't answer every call
Staff are with patients, on lunch, or gone after 6pm. Prospects who can't reach you immediately call your competitor.
→
Sofia answers in under 0.8 seconds — every call, every hour, every day. No voicemail. No hold music. Just a seamless, natural conversation.
02 / LANGUAGE
🌐
You're losing Spanish-speaking patients
In Miami, LA, Houston — 40%+ of your market speaks Spanish first. If your staff isn't bilingual, those leads walk.
→
Sofia switches to Spanish instantly — natively bilingual, culturally fluent. No accent, no hesitation, full conversation.
03 / QUALIFICATION
🎯
Staff can't qualify every lead consistently
Busy receptionists give inconsistent pitches. Some leads get financing options mentioned, others don't. Revenue leaks through inconsistency.
→
Sofia follows your script perfectly — every time. Procedure interest, financing options (CareCredit, Cherry), lead scoring. Consistent, every call.
04 / DATA
📋
Post-call data entry wastes hours weekly
Staff spend time logging call notes into your CRM — manually, imperfectly, sometimes hours later. Data is incomplete and unreliable.
→
Sofia auto-extracts 11 data fields post-call — name, number, procedure, sentiment, appointment booked, financing interest — and pushes directly to HubSpot.
05 / STAFFING
💸
Front desk staff are expensive and fragile
$35–55K/year per receptionist, plus benefits, sick days, turnover. And they still can't handle call volume at peak.
→
Sofia costs less than one staff hour per day and handles unlimited concurrent calls. Zero sick days. Zero turnover. One flat monthly fee.
06 / EXPERIENCE
⭐
First impressions are made before the first visit
Patients judge your practice quality by how they're treated on the phone. Rushed calls, hold times, and wrong info damage trust before they walk in.
→
Sofia delivers a luxury, composed voice experience — warm, knowledgeable, unhurried. The premium first touch your brand deserves.
How It Works

Live in 48 hours.
Zero disruption.

01
Onboarding Call

We learn your practice — procedures, surgeons, pricing, financing partners, and brand voice. 60 minutes.

02
Sofia is Configured

We build your custom AI agent — scripts, pronunciation, data fields, language settings. Trained on your practice.

03
Your Number Connects

We forward your practice line to Sofia — or provision a dedicated number. No hardware. No IT team needed.

04
Calls Flow. Data Follows.

Every call is handled, recorded, transcribed, and summarized. All data syncs to HubSpot. You review from a dashboard.

CLAROS // call_incoming
Caller: +1 (305) 823-4491
Language detected: SPANISH
 
SOFIA // responding...
"Buenos días, gracias por llamar..."
 
EXTRACTION // post_call
Patient: Maria Garcia
Interest: Tummy Tuck + Lipo
Appt: ✓ Booked Mar 18
Financing: Cherry → Interested
Lead Score: 🔥 HOT
 
HUBSPOT // synced ✓

Start your pilot.
First month free.

No setup fees. No long-term contract. Cancel anytime.
We're confident — you will be too.

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